This Privacy Policy sets out how we, Kiveld International Lawyers (Kiveld), use and protect your personal data that you provide to us, or that is otherwise obtained or generated by us, in connection with your use of our services. For the purposes of this Privacy Policy, ‘we’, ‘us’ and ‘our’ refers to Kiveld, and ‘you’ refers to you, the user of the Services.
Due to its activities, Kiveld BV may qualify as "controller" and "processor" as defined in the General Data Protection Regulation 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation or GDPR), which is further clarified in the Implementation Act General Data Protection Regulation (IGDPR).
This Privacy Statement applies to all persons whose personal data are processed by Kiveld. Therefore, this Privacy Statement applies to:
- clients of Kiveld
- potential clients (to be) contacted by Kiveld
- visitors to the Kiveld website
- recipients of newsletters and commercial emails sent by Kiveld
- all other of whom Kiveld processes personal data and which processing is necessary for the purposes of the legitimate interests pursued by Kiveld.
We process personal data you have provided to us, personal data generated during your visit to our website and when reading newsletters, and personal data we have obtained from other sources such as the internet.
3.1 Personal data provided by you
- Contact details and other personal data needed to have your case handled by an attorney or tax lawyer
- Contact details and other personal data provided through contact forms or other web forms
- Contact details provided during introductory meetings, events, seminars etc. such as information on business cards
3.2 Personal data obtained from other sources
- Personal data available on public professional social media platforms.
- Personal data obtained from the Trade Register of the Chamber of Commerce and the Land Registry
- Personal data available on public professional websites
Our website contains hyperlinks to websites of other parties and social media buttons. Kiveld is not responsible for the content of those websites or the services of these social media platforms. Nor is Kiveld responsible for the privacy policy and the use of cookies on those websites and social media platforms.
We use your personal data for various purposes:
4.1 Implementing an agreement related to an awarded contract for the provision of legal and tax services by our attorneys and tax lawyers
Your contact details will be requested if you have a case handled by an attorney or a tax lawyer. We may also require other personal data to be able to handle a case, depending on its nature. The data will also be used to invoice the provided services to you.
4.2 Fulfill legal obligations
The Act on Prevention of Money Laundering and Financing of Terrorism (Dutch WWFT) requires attorneys and tax lawyers to obtain and record certain information. This includes a copy of an identity document (passport).
4.3 Maintaining contact with you
Your contact details will be recorded in our client system and can be used to send you newsletters, updates, invitations to events and seminars and requested information.
4.4 Improving our product and service information
We believe it is important to approach you with information that is relevant to you. We combine and analyse the personal data in our possession to do this. We correspondingly determine what information and channels are relevant and what the best times to provide information or to establish contact are.
4.5 Access control and company security
We will record your name when you visit our offices.
A controller may only process personal data if this can be based on one of the exhaustive legal grounds laid down in the General Data Protection Decree. The four legal grounds used by Kiveld are:
6.1. Approval
You will always have the right to withdraw any permission you have given to process your personal data based on our request.
6.2. An agreement or for the conclusion of an agreement
If you award us a contract for the provision of legal or tax services, we will only process your personal data if and to the extent necessary to carry out the contract.
6.3. A legal obligation
The Act on Prevention of Money Laundering and Financing of Terrorism (Dutch WWFT) requires attorneys and tax lawyers to obtain and record certain information. This includes a copy of an identity document (passport).
6.4. Legitimate interest
We may also process your personal data if we have a legitimate interest and do not disproportionately infringe on your privacy.
Kiveld may hire service providers (processors) for the processing of your personal data which solely process your personal data based on our instructions. We will conclude a processor agreement with these processors which meets the requirements laid down in the General Data Protection Decree.
We, for example, work with service providers offering SaaS solutions (Software as a Service) or hosting services. We also hire IT service providers that provide support to the safe and stable operation of our systems. We also make use of third-party services to send newsletters and commercial emails. These are examples of parties that can be considered processors within the meaning of the General Data Protection Decree.
We sometimes need to share your personal data with third parties. This may be necessary to handle your file, depending on the circumstances. There are also legal obligations that require us to disclose personal data to third parties.
Personal data will be shared with third parties in among others the following cases:
- We may need to share your personal data with third parties to be able to handle a file. An example is when litigating against another party, when concluding an agreement, or when drawing up a notarial deed with multiple stakeholders.
- If a court ruling requires us to share personal data with third parties, we will need to comply with this.
- Your personal data will not be shared with third parties for commercial purposes. There is one exception to this. We sometimes organise a joint activity such as an event or seminar together with another organization. If this is the case, we will only share the necessary contact details.
- Personal Data can also be provided to third parties in case of a reorganization or merger of our company or sale of (a part) thereof.
We may need to transfer your personal data to parties located outside of the European Economic Area (EEA). This may be necessary to have your file handled by an attorney, civil law notary or tax lawyer, depending on the circumstances.
Based on the General Data Protection Decree, personal data may only be transferred to parties outside of the EEA if a suitable level of protection of the personal data is ensured or if a specific deviation applies
We may transfer personal data to a party outside of the EEA if this is necessary for the implementation of a contract agreement for the delivery of legal or tax services, or if this is necessary in the context of a legal claim for which we provide legal aid.
Each person may pursuant to the law exercise certain rights in relation to his or her personal data. You have the right to access, correct and remove your personal data. You can also object to the use of your personal data or request to limit their use. In certain cases, you can request your data to be transferred to another party. If you have any questions, please contact 088 2kiveld or 088 254 83 53 or by email via info@kiveld.nl.
Developments are taking place rapidly and regulations may change concerning the personal data requested from you and the manner in which we use them. Regulations may also be amended. If this is the case, we will change this Privacy Statement. We invite you to regularly check the Privacy Statement to stay informed. We will also inform you of any substantial changes through our website.